Working with Rundowns

Reading time ~8 minutes

Select the date you want to compose a Rundown for:

The coloring provides a convenient way of managing Rundowns for the needed dates:

Rundown_selected_date

The selected date is displayed in a light-blue box.

Rundown_current_date

The current date is shown in blue font with a blue frame.

Rundown_date_with_cursor

The date with the mouse pointer placed over is displayed in blue font and highlighted with a light-blue box.

Rundown_used_date

The bold font is used for all dates, for which Rundowns have already been created.

For more convenient daily work it is better to set up the rundown templates. All templates available for the current week day will appear in the "Rundown" tabs.

To add all templates available for the current week day, press the "Create" button.

The Rundown tabs sorted by their start time, defined while creating the templates, will appear:

Rundown Templates

The rundown template defines which rundown(s) should be applied on the specified day of the week.

To manage the templates, use the "Templates…" command from the context menu or from the News Program Manager menu; the following "Templates" dialog box appears:

Here you can add new templates, edit and/or remove the existing one(s) as well as add rundowns for the specified template.

template_add

To add a new template for the selected date, press the "Add template" button and enter the name of the new template. Then specify days of the week when this template will be applied:

remove_template_button

Select a template and press this button to remove it.

For each template you can assign a separate set of rundowns, so for each day of the week the specified set of rundowns will be available.

Rundown_add_button

To add a new rundown for the selected date, press the "Add rundown…" button. The following dialog will appear:

Enter the name for the rundown being created and define its TV format and start time. Press the "OK" button to add the new rundown.

remove_rundown_button

Select a rundown and press this button to remove it.

Note	The last remaining template and rundown cannot be deleted.

template_close and apply

Having added the necessary rundown(s) to the template, press the "Apply selected template" button to apply the selected template for the defined date.

Press the "OK" button to save changes to the template without applying it.

template_close

To exit the "Templates" dialog without changing the template, press the "Cancel" button.

When changing the active template, you will be asked to confirm your decision:

Note	Please keep in mind that after applying the template, the lost Stories cannot be restored.

The selected template will be applied for each schedule day you edit.

Then start filling the pool with the required Stories.

Adding Stories

Creating a New Story

To create a new Story within the current News Program, use the "New Story…" command from the context menu (either in the pool or directly in the rundown) in the News Program Manager window.

The following "Create a Story" dialog box appears:

Here define the following Story parameters:

Name – the name of the Story object.
Title – the title for the material to be included in the Story.
Author – the narrator name.

Note	The "TV format" field is filled in automatically according to the defined News Program format.

Duration – the desired duration of the Story.
Create in – the location (either pool or rundown) of the Story’s creation. This field is read-only, and cannot be edited by user.

Fill in the necessary metadata fields and press "OK' to finish creating the Story; the Story Editor window will open.

Important

See the Working with Stories section for detailed information on how to work with Stories.

A quick way to create a Story is dragging the objects from a DocumentBin directly to the Pool or Rundown area:

A common "Create a Story" dialog will appear. The created Story will contain the dragged object in the respective Story block.

Note	Currently the dragging of images and video files of .avi format is supported.

Note	The Sequence can be also dragged to the Pool or Rundown area the same way.

Adding Created Stories

Note	Ensure that the Stories being added to the rundown are of the compatible TV formats. Otherwise, you will receive the "Inconsistent TV format" error. SD Stories can be inserted into SD and HD rundowns; however, HD Stories cannot be inserted into an SD rundown.

To Pool

The pool is used as a container for the Stories in progress, waiting for approval or completed ones.

To add a Story to the pool, select it in the explorer tree and drag-and-drop it to the pool panel of the News Program Manager window. You can also use "Copy" and "Paste" commands from the context menu.

The Story that has been added to the pool becomes a separate copy of the object; it can be further edited without any changes made to the original Story. So several copies of the same Story can be inserted to the pool.

To Rundown

Having made all the necessary editing and approving of the Story in the pool, you can add it to the rundown. To do this, select the required Story either in the pool or in the explorer tree and drag-and-drop it to the desired position on the rundown panel. Once the Story is added to the Rundown it becomes highlighted in bold in the pool.

Important

Make sure you have appropriate rights to be able to edit rundowns. For details see the Permissions and Security article in the Cinegy Archive Manager.

If more than one instance of a particular Story is copied to the rundown, the following window will appear:

Press "Yes" to overwrite the existing Story with the new one. Press "No" to create a separate copy, the name for it is generated automatically as follows: <Story name> copy:

It is not possible to copy a Story from the Rundown and paste it to the same Rundown. The following message will appear informing that this action cannot be performed:

It is also possible to drag-and-drop Stories to the rundown directly from the explorer tree.

Copy Rundown

To Template

To save a copy of the open Rundown with all its content to a template, select the "Copy Rundown to Template…" command from the rundown context menu. The following dialog appears:

From the "Template" drop-down list select the template for copying the Rundown and specify the name for it in the "Rundown name" field.

From Date

To copy all the rundowns with their content from the selected date to the current date, use the "Copy Rundowns from date…" command from the rundown context menu. The following dialog appears:

Choose the date in the calendar; all the rundowns for this date will be listed on the right. Having pressed the "OK" button you will be warned that all rundowns for the current date will be lost:

Press "Yes" to continue. All rundowns along with their Stories will be copied.

Printing Stories

To make your work with Stories more convenient you can print your Story data.

Use the corresponding commands from the News Program Manager menu:

These commands are also available from the context menu of the rundown panel in News Program Manager. The "Print Setup" dialog box will appear. Here you can choose common print settings.

Printing Rundown

In the "Print options" section choose one of the two options available – "Use rundown view" or "Use custom view".

If the "Use rundown view" option is enabled, the printed document will contain News Program name, date, start time, estimated duration, estimated end time and the table with all the columns included to the Rundown view by default or customized by you according to your needs.

The printed document you receive using this option will look as follows:

With the "Use custom view" option enabled you can choose which Story parameters will be printed by ticking off the necessary checkboxes:

Printing All Stories

Choose the "Print all Stories…" option to print the content of all Stories included in the Rundown. Define the printing options in the following "Print" dialog:

In the "Print options" section all the script blocks are chosen for printing by default. Deselect the checkboxes with the Story script blocks you do not need to be printed. The "Print each Story on a separate page" option is selected by default. If you need to print all Stories without page breaks, remove the selection of this checkbox. It is also possible to print a range of Stories. To do this, select the "Print Stories from" checkbox and define the numbers of the required Stories in the "from:" and "to:" fields correspondingly. To print only one Story, enter its number in both fields. If the option is selected but any of these fields or both of them are left empty or the entered numbers are higher than the total Stories number in the Rundown, an error message appears:

The document will include Story name, its title, synopsis, type and source, calculated and target duration, the author’s and presenter’s names and the table with text blocks you have chosen to be printed: